A Judicial eSolution that Closes the Loop
As counties across the U.S. transition to paperless courtrooms, jurisdictions are struggling to provide their judges with a tool that can handle the high volume / high-speed demands of a court docket. aiSMARTBENCH is built on a proven document platform that has been managing high volumes of scanned documents for more than 15 years. This platform is critical to executing split-second, full-text searches of even scanned documents, which makes aiSmartBench the tool judges are embracing.
aiSMARTBENCH provides a fast path to eEverything: an efficient means for routing eSigned documents and key filing information without requiring manual intervention. eSigned orders are eRouted by way of the eFiling Portal and then eDocketed into the Case Management System. This paperless pathway from the court system to the case system reduces docketing time and eliminates the staff cost of handling, storing, and securing of paper orders. This is all possible with aiSmartBench – the most efficient means for eEverything.
aiSMARTBENCH stands in a class of its own by not requiring a specific CMS as its underlying source of data. Already integrated into several off-the-shelf and home-grown solutions, it is the only solution that connects to ANY case or document management system.
The savings potential of a “paper-free” solution such as aiSMARTBENCH is significant. An internal audit in Manatee County found that by being fully electronic (all court customers filing and accessing court documents electronically) the Manatee Clerk would realize cost savings approaching 1 million dollars a year. aiSMARTBENCH eliminates the barrier for judges to adopt the “paper-free” technology in the fast-paced court room and outperforms the traditional courtroom incumbent, hand-delivered paper files.
Unlike other court solutions, aiSMARTBENCH was built from the perspective of the judge. Only after intensive listening to the needs of the judge as well as other key courtroom stakeholders did Mentis begin developing aiSMARTBENCH.
Uniquely designed with the judge in mind, aiSMARTBENCH delivers:
- Real-Time Access
- Work in Tandem
- High-Speed Searches
- One-Click Search
- Capture Ability
Real-time access to all docket images, all court rulings and events, key case data, and provides at-a-glance views into such supporting systems as the jail system, financial case data and the driver’s license database
A mechanism for the court clerk and judicial assistant to work in tandem with the judge – automating the capture of in-courtroom data, the generation of court orders and the automatic filing and routing of electronically signed orders
High-speed, full text searches within a document and across all documents for a particular case giving the document reviewer the capability to add notes and pushpins
A one-click, related-cases research tool that makes it easy to find cases that can assist with judicial decisions and sentencing.
The ability to capture critical information from the image and then store that “snippet” with the case for quick access.