Did you know the average rejection rate of one state’s appellate court was once as high as 46 percent?
If you’re a clerk, you’re probably not surprised by that fact. The tedious, by-hand assembly (and, often, reassembly!) of cases to meet higher courts’ standards for composition is a challenge that trouble lower court clerks, appellate clerks, appellate justices and citizens alike.
Recognizing that the court clerks’ hands no longer cut it in regard to case assembly and ascension, ImageSoft partnered with a Virginia District Court to design a purpose-built application that integrates with existing case and document management systems. CaseShare, as it’s now commonly referred to, walks clerks through Notices of Appeal from start-to-finish with a consistent, trusted case ascension strategy.
Making the Case
Shouldering the responsibility to safeguard justice, court success hinges on transparency, streamlined communication and accessibility. But when sharing such sensitive information is limited by unsecure, often clunky communication between courts, interoperability, trust and efficiency suffer. True information sharing and workflows are only as fluid as the court systems and processes that house and distribute the case files.
Recognizing that courts need to leverage the safest, most efficient tools to achieve optimal case flow, CaseShare was developed to understand the higher court’s receiving preferences and quickly assembly the case information up to par.
Let’s take a look at Notice of Appeal assembly through the eyes of CaseShare.
Automate, Assemble and Ascend
Usually, lower courts would start here with the first round of manual case assembly and kick off the ping-pong that will ensue between their court and the appellate courts.
With CaseShare, the case’s structure is automatically up to your state’s standard, replacing guesswork with consistency. With a user-friendly interface at their fingertips, clerks simply click a button to generate case files according to the higher court’s preference. And in case pages need to be re-ordered, rotated, deleted or added, there’s a button for that too.
Their newly efficient practice frees up several hours for lower court clerks, who can locate and organize case files with just a few clicks. From there, automated case compilation means first-time acceptance from the higher courts is promising, so they can direct their attention to more prominent projects.
Stand-Alone or Integrate – The Choice is Yours
Regardless of choosing to integrate with the lower court’s case or document management system, or leveraging CaseShare as a stand-alone solution, interoperability between courts, streamlined communication and safeguarded data flow is ensured.
Facilitate the Fancy Footwork
Gel pens, highlighters, colored-tabs and file folders are fun, but they’ll no longer have a purpose on the clerk’s desk when CaseShare steps in to facilitate all the routine footwork. Automation manages:
- Pre-populating Table of Contents and Documents List
- Grouping and merging documents
- Creating text searchable documents
- Rotating, re-ordering, deleting, and/or adding pages
- Text Searchable
- Page rotations
- Automatic page numbering, watermarking and bookmarking
- Creating Ad Hoc Sealed Volumes
A Deal That Appeals to All
Lower Court Clerks
As mentioned before, invaluable time is added back into the lower court clerk’s day. Automated case assemblage and ascension means a full day’s worth of work is completed in just a few hours. With their extra time, court clerks apply their talents to pop-up issues, back-burner projects and other areas of need.
With incoming case files now consistent with other filings, Appellate Clerks can quickly review documents before entering them into the court docket and moving on. This digitalized process not only brings Appellate Clerks back to the core of their jobs, but it safeguards the documents’ integrity from wandering eyes, falling into the wrong hands or even spilled coffee.
Equipped with more robust, transparent processing, Judges have no hesitation in planning their day. Fully text-searchable case files and other swift motions empower the judge to keep on top of his or her workload while also supporting respective parties in finding the updated information they need. Finally, everyone is on the same page (literally!).
At the end of the day, all court-implemented functionality is citizen-centric. With more efficient, secure practices to serve the public and optimize case turnaround, courts are empowered to justice when it’s due.